Disability Documentation

Purpose of Documentation

The purpose of documentation is to determine reasonable and appropriate accommodations under the ADA Amendments Act and Section 504. The Office of Disability Services is the campus office designated to determine accommodations.

Disability Documentation Form

Most students will need their treating health care provider to complete the Disability Documentation Form, linked below. This form addresses classroom accommodations and is also used in conjuction with the Housing and Meal Plan Addendum when documenting housing and dietary needs.

Disability Documentation Form​ (PDF)

To document a Learning Disability:

  • Students must provide a copy of the psychological testing supporting the diagnosis. The report should include the results of the diagnostic tests, the tools used to make the determination, and the recommended accommodations.

Can students submit High School IEPs or 504 Plans as verification of disability?

  • High school IEPs, 504 Plans, and/or Summaries of Performance are not sufficient documentation of a disability at the college level. If you find these educational plans helpful to you when discussing your accommodations, you are welcome to bring them as supplemental information for your initial registration appointment.

Housing and Meal Plan Addendum

Students who have a disability that impacts their housing or dietary needs should complete the additional addendum.  This information should be submitted in conjunction with the Disability Documentation Form once a decision is made to apply to campus housing. Due to limited housing options, students are strongly encouraged to provide documentation to Disability Services as soon as a decision to attend UNC Charlotte is made.

Housing and Meal Plan Addendum  (PDF)

Emotional Support Animals (ESAs)

An Emotional Support Animal (ESA) is an animal prescribed to an individual with a disability by a healthcare or mental health professional to play a significant part in a person's treatment process, (e.g., in alleviating the symptoms of that individual's disability). An emotional support animal does not assist a person with a disability with activities of daily living, and does not accompany a person with a disability at all times.

All students must follow general procedures to request on-campus housing, including relevant applications through Housing and Residence Life. The Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing, linked below, include detailed information. Students requesting an ESA must submit the Request Form for an Emotional Support Animal (ESA) in On-Campus Housing (pages 3-5), completed by their current treating health care provider.

Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing (PDF)  

Personal Attendant Form

Some students require a personal attendant for activities of daily living and to manage their disability while on campus.  Contact Disability Services early if you plan to use a personal care attendant while on campus. The student has the sole responsibility of obtaining and employing a personal care attendant. It is important that the use of a personal care attendant be included on the documentation forms submitted to Disability Services. If you plan to live on campus and your personal care attendant needs access to your residence hall, you will also need to inform Housing and Residence Life because of the requirements to allow the attendant access to a residence hall. Early planning with both Disability Services and Residence Life is essential to making the transition to living on campus with a personal care attendant.

In addition to providing appropriate disability documentation, students requiring personal care attendants must also submit the completed Personal Attendant Form to Disability Services.

Personal Attendant Form (PDF)

Submitting Completed Documentation

Completed disability documentation forms can be faxed to our office at 704‑687‑1395, delivered to Fretwell 230, or mailed to:

Office of Disability Services
UNC Charlotte

Fretwell 230
9201 University City Boulevard
Charlotte, NC 28223-0001

Students are strongly encouraged to make copies of any documentation that is submitted to our office for their own records. Include your student ID number on documentation. Not including your UNC Charlotte student ID number on your documentation can delay the review process. If you have questions, let us know.

Next Steps

Documentation received in our office is reviewed by a DS counselor to determine eligibility. This process can take several days. Once a determination is made, students are notified via their University email regarding eligibility status and next steps.

Questions? Contact Disability Services at 704-687-0040 or disability@uncc.edu.