Purpose of Documentation
The purpose of the documentation is to provide sufficient information for the provision of reasonable accommodations and services based upon the impact of the disability on the student's academic performance.
While students are not required to notify the University of their disability either prior to or sunsequent to their admission, students who plan to request accommodations must register with the Office of Disability Services and provide current, relevant documentation of their disability. This is done by submitting the appropriate forms that will assist in determining eligibility for services.
Different Documentation Forms and Descriptions
Disability Documentation Form
Most students will need their treating health care provider to complete the Disability Documentation Form, linked below. This form addresses classroom accommodations and is also used in conjuction with the Housing and Meal Plan Addendum when documenting housing and dietary needs.
To document a Learning Disability, students must provide a copy of the psychological testing supporting the diagnosis. The report should include the results of the diagnostic tests, the tools used to make the determination, and the recommended accommodations.
Completed documentation should also include the student's UNC Charlotte student ID number. Not including your UNC Charlotte student ID number on your documentation can delay the review process.
Can students submit a High School IEP or 504 Plan as verification of disability?
High school IEPs, 504 Plans, and/or Summaries of Performance are not sufficient documentation of a disability at the college level. This is because they rarely include current documentation of the disability diagnosis. If you find these educational plans helpful to you when discussing your accommodations, you are welcome to bring them as supplemental information for your initial registration appointment.
Housing and Meal Plan Addendum Form
Students who have a disability that impacts their housing or dietary needs should complete the additional addendum. This information should be submitted in conjunction with the Disability Documentation Form once a decision is made to apply to campus housing. Due to limited housing options, students are strongly encouraged to provide documentation to Disability Services as soon as a decision to attend UNC Charlotte is made.
Emotional Support Animals (ESAs)
An Emotional Support Animal (ESA) is an animal prescribed to an individual with a disability by a healthcare or mental health professional to play a significant part in a person's treatment process, (e.g., in alleviating the symptoms of that individual's disability). An emotional support animal does not assist a person with a disability with activities of daily living, and does not accompany a person with a disability at all times.
All students must follow general procedures to request on-campus housing, including relevant applications through Housing and Residence Life. For more detailed information, please review the Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing. Students requesting an ESA must submit pages 3-5 of the Request Form for an Emotional Support Animal (ESA) in On-Campus Housing, completed by their current treating health care provider.
Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing (PDF) To view, install Adobe Reader, which can be downloaded from Adobe for free.
Some students require a personal attendant for activities of daily living and to manage their disability while on campus. Contact Disability Services early if you plan to use a personal care attendant while on campus. The student has the sole responsibility of obtaining and employing a personal care attendant. It is important that the use of a personal care attendant be included on the documentation forms submitted to Disability Services. If you plan to live on campus and your personal care attendant needs access to your residence hall, you will also need to inform Housing and Residence Life because of the requirements to allow the attendant access to a residence hall. Proper planning and early contact with both Disability Services and Residence Life is essential to making the transition to living on campus with a personal care attendant.
To ensure that your personal attendant has access to your student housing, please review the following guidelines: Personal Attendant Access to Housing (PDF)
Submitting Completed Documentation
Completed disability documentation from the diagnostician or treating professional can be faxed to the Disability Services office at 704‑687‑1395, delivered to Fretwell 230, or mailed to:
Office of Disability Services
9201 University City Boulevard
Charlotte, NC 28223-0001
Students are strongly encouraged to make copies of any documentation that is submitted to our office for their own records.
Once documentation is received, a counselor will review the information and students will receive an email in regards to eligibility. This eligibility email will be sent to the student's UNC Charlotte email address.
Please contact Disability Services at 704-687-0040 or firstname.lastname@example.org with any additional questions.