Disability Documentation

What Do You Need to Provide?

Documentation is necessary to determine reasonable and appropriate accommodations under the ADA Amendments Act and Section 504.  Depending on the requested accommodation(s), different documentation may be needed. In general:

  • Most students need their treating health care provider to complete the Disability Documentation Form.
  • Students with learning disabilities should submit the most recent psycho-educational evaluation supporting the diagnosis.
  • Students requesting housing accommodations need their treating health care provider to complete both the Disability Documentation Form and the Housing and Meal Plan Addendum.
  • Students requesting emotional support animals should submit the Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing, completed by their treating health care provider.

Submitting Documentation

Completed disability documentation forms can be submitted in the following ways:

  1. Submit Online: Students new to Disability Services can submit documentation using the secure DS Student Portal, the preferred method for students who have a NinerNET Student ID number
  2. Fax: 704-687-1395
  3. Email: disability@uncc.edu
  4. Mail:
    Office of Disability Services
    UNC Charlotte, Fretwell 230
    9201 University City Boulevard
    Charlotte, NC 28223-0001

Students are strongly encouraged to keep copies of any documentation they submit to our office. Documentation should include your student ID number. Not including your UNC Charlotte student ID number on your documentation can delay the review process

Help Us Safeguard Your Information

Do not include your social security number on any documents submitted to DS by email. Only your UNC Charlotte student ID number is necessary for processing.

Documentation Forms and Details

Disability Documentation Form

The Disability Documentation Form, linked below, addresses classroom accommodations and is also used in conjuction with the Housing and Meal Plan Addendum when documenting housing and dietary needs.

Disability Documentation Form​ (PDF)

  • Can I submit my High School IEP or 504 Plan as my documentation?
    • High school IEPs, 504 Plans, and/or Summaries of Performance typically are not sufficient documentation of a disability at the college level as they can lack the detail needed.
  • How do I document a Learning Disability?
    • Students with learning disabilities should *not* use the DS Disability Documentation form. Instead, they should submit their most current educational evaluation supporting the diagnosis. The report should include the results of the diagnostic tests, the tools used to make the determination, and recommended accommodations.

Housing and Meal Plan Addendum

Students requesting disability-related housing or dietary accommodations need their treating health care provider to complete *both* the Disability Documentation Form and the Housing and Meal Plan Addendum.  Submit both forms to Disability Services for review once a decision is made to apply to campus housing. 

Housing and Meal Plan Addendum  (PDF)

Emotional Support Animals (ESAs)

An Emotional Support Animal (ESA) is an animal prescribed to an individual with a disability by a healthcare or mental health professional to play a significant part in a person's treatment process. Students must follow general procedures to request on-campus housing, including relevant applications through Housing and Residence Life. The Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing, linked below, details the process. Students requesting an ESA must submit the Request Form for an Emotional Support Animal (ESA) in On-Campus Housing (pages 3-5), completed by their treating health care provider. Note changes to emergency planning for your animal, located on our Housing Accommodation page.

Guidelines and Request Form for an Emotional Support Animal (ESA) in On-Campus Housing (PDF)  

Personal Attendant Form

Some students require a personal attendant for activities of daily living and to manage their disability while on campus.  Contact Disability Services early if you plan to use a personal care attendant while on campus. The student has the sole responsibility of obtaining and employing a personal care attendant. It is important that the use of a personal care attendant be included on the documentation forms submitted to Disability Services. If you plan to live on campus and your personal care attendant needs access to your residence hall, you will also need to inform Housing and Residence Life because of the requirements to allow the attendant access to a residence hall. Early planning with both Disability Services and Residence Life is essential to making the transition to living on campus with a personal care attendant.

In addition to providing appropriate disability documentation, students requiring personal care attendants must also submit the completed Personal Attendant Form to Disability Services.

Personal Attendant Form (PDF)

Next Steps

Documentation received in our office is reviewed by a DS counselor to determine eligibility. This process can take several days. Once a determination is made, students are notified via their University email regarding eligibility status and next steps.

Questions? Contact Disability Services at 704-687-0040 or disability@uncc.edu.